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Meeting Date:
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3/21/2023 - 7:00 PM
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Category:
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CONSENT ITEMS - MOTIONS
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Type:
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Action
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Subject:
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11.9 Measure J Bond Program Contract Amendment/Change Order Ratification
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Attachment Summary
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File Attachment:
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Quick Summary / Abstract:
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Staff is bringing a recommendation forward for Board of Trustees' approval of Contract Amendments and Contract Change Orders for Measure J Bond Program contracts that have been previously approved.
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Background:
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During the process of completing projects within a large scale Bond
Program such as Measure J, the Livermore Valley Joint Unified School
District will enter into many contracts, service agreements, and lease
agreements. These contracts are required to be, and have been,
approved or ratified by our Board of Trustees. As projects progress,
contract amendments, or change orders, are often required for a
variety of reasons, and are routine occurrences. These changes are
most often authorized at an administrative level so as not to delay
the project, and then periodically brought forth to our Board for
ratification. This best management practice helps to keep our Board
informed of any changes to the scope and cost beyond or below the
original contract. This process also serves to provide transparency in
the project documentation. The contract amendment and change
orders presented are within the project budget and do not require an
increase to overall projected costs.
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Status
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On May 15, 2018, our Board of Trustees approved the contract with Kitchell CEM for Construction Management Services. Included in this item is a service amendment for that contract. The service amendment cost is included in the project budget.
On March, 6, 2018, our Board of Trustees approved the contract with Ron Hanson for Project Inspection Services. Included in this item is a service amendment for that contract. The service amendment cost is included in the project budget.
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Fiscal Impact
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Costs associated with change orders are funded by Measure J.
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Superintendent's Recommendation:
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The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendments/Change Order Ratification.
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Approvals:
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Recommended By:
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Signed By:
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Kim McNeely - Bond Program Director
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Signed By:
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Chris Van Schaack - Superintendent
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Vote Results:
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| Original Motion | | Member Yanira Guzman Moved, Member Steven Drouin seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendments/Change Order Ratification.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 3 Nay: 0. | | The motion Carried 3 - 0 | | | | | Emily Prusso | Yes | | Yanira Guzman | Yes | | Steven Drouin | Yes | |
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