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Meeting Date:
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2/1/2022 - 7:00 PM
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Category:
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CONSENT ITEMS - RESOLUTIONS
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Type:
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Action
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Subject:
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12.3 Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion, Including Change Order Ratification
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Attachment Summary
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Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion, Including Change Order Ratification
ACS Controls Corporation Change Order #1
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File Attachment:
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Quick Summary / Abstract:
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Staff is bringing a recommendation forward for our Board of Trustees to approve Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion, Including Change Order Ratification.
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Background:
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On May 3, 2021, bids were received to install the Districtwide Pelican Energy Management Systems upgrades. At the May 18, 2021, Board Meeting, our Board of Trustees approved a contract with the lowest responsive and responsible bidder, ACS Controls Corporation.
ACS Controls Corporation completed the Districtwide Installation of Pelican Energy Management Systems Upgrades Project on November 24, 2021.
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Status
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The Maintenance, Operations, and Facilities Department is submitting Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion - Including Change Order Ratification, to our Board of Trustees for approval and is requesting our Board of Trustees' direction to file a Notice of Completion (NOC) with the Alameda County Recorder’s Office. Filing the NOC notifies subcontractors and suppliers that the project is complete and that they should have been paid by the general contractor. Businesses owed payment on this project have time to file stop notices which restrict our District from paying any final retention amounts to the general contractor until the expiration of the required 35-day time period. Should there be any outstanding stop notices on the project, our District will withhold payment from the general contractor as appropriate.
Also included in this item is ratification of Change Order #1.
On May 4, 2021, our Board of Trustees voted unanimously in favor of Resolution No. 147-20/21, Approval of the Designation of Specific Material(s), Product(s), Thing(s), or Service(s) for the Replacement of Energy Management Systems Pursuant to Public Contract Code Section 3400(c)(2)
On April 3, 2020, our Board of Trustees voted unanimously in favor of Resolution No. 051-19/20, Designating Public Works Projects as an Essential Government Function and Delegating Authority to Designate Further Public Works Projects as an Essential Government Function. This project has been designated as an essential government function public works project.
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Fiscal Impact
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The original contract amount was one hundred sixty-eight thousand nine hundred fifty-one dollars ($168,951.00) with a requested change order increase of thirty-one thousand five hundred twenty-five dollars and thirteen cents ($31,525.13). The total adjusted contract amount is two hundred thousand, four hundred seventy-six dollars and thirteen cents ($200,476.13) and will be funded by designated CARES allocations.
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Superintendent's Recommendation:
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The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion, Including Change Order Ratification.
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Approvals:
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Recommended By:
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Signed By:
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Glenn Sherman - Director of Maintenance, Operations & Facilities
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Signed By:
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Kelly Bowers, Ed.D. - Superintendent
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Vote Results:
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| Original Motion | | Member Emily Prusso Moved, Member Yanira Guzman seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 034-21/22, Acceptance of the Districtwide Installation of Pelican Energy Management Systems Upgrades Project - Notice of Completion, Including Change Order Ratification.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Craig Bueno | Yes | | Anne White | Yes | | Emily Prusso | Yes | | Kristie Wang | Yes | | Yanira Guzman | Yes | |
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