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Meeting Date:
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6/28/2022 - 7:00 PM
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Category:
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CONSENT ITEMS - RESOLUTIONS
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Type:
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Action
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Subject:
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12.8 Resolution No. 132-21/22, Adopting Procedures Evaluating Qualifications and Proposals of Lease-Leaseback Contractors
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Attachment Summary
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File Attachment:
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Quick Summary / Abstract:
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Staff is bringing a recommendation forward for Board of Trustees' approval of Resolution No. 132-21/22 which includes criteria and procedures for evaluating qualifications and proposals from contractors for Lease-Leaseback (LLB) Contracting Services.
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Background:
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In order for our District to construct a project utilizing the lease-leaseback delivery method, Education Code section 17406 (“LLB Statute”) requires that our Board of Trustees first adopt and publish criteria and procedures for evaluating contractors “that ensure the best value selections by the [District] are conducted in a fair and impartial manner.” Our Governing Board previously adopted procedures and guidelines for evaluating the qualifications of prospective lease-leaseback contractors (“Previous Evaluation Procedures”) consistent with the LLB Statute on June 25, 2019.
Since our Board adopted the Previous Evaluation Procedures, legal counsel identified potential areas of improvement in the Previous Evaluation Procedures. In consultation with counsel, staff drafted new “best value” evaluation procedures that comply with the LLB Statute, which are attached to the Resolution as Exhibits A through C (“Evaluation Procedures”). Staff desires to utilize these Evaluation Procedures for any future lease-leaseback construction projects.
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Status
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The Evaluation Procedures are drafted pursuant to the LLB Statute and allow the District to solicit contractors through the following processes:
1. Issue request(s) for qualifications (“RFQ(s)”) requesting that contractors submit a statement of qualifications to the District to qualify contractors for a project(s) or to create a pool of qualified contractors;
2. Issue request(s) for proposals (“RFP(s)”) for a specific project(s) to contractors that qualified for that project(s), or to an established pool of qualified contractors, inviting contractors to submit proposals to perform services on behalf of the District;
3. Issue combined RFQ(s) and RFP(s) (“RFQ/P(s)”) requesting that contractors submit to the District both statement(s) of qualifications and proposal(s) for to perform services for a project(s) and, if desired, to create a pool of qualified contractors for future District projects.
Additionally, the Evaluation Procedures include criteria and scoring to evaluate lease-leaseback contractors and permit District staff to adjust the criteria and scoring based on the specific needs of lease-leaseback projects.
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Fiscal Impact
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Costs associated with these projects are funded by Measure J.
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Superintendent's Recommendation:
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The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 132-21/22, Adopting Procedures Evaluating Qualifications and Proposals of Lease-Leaseback Contractors.
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Approvals:
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Recommended By:
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Signed By:
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Kim McNeely - Bond Program Director
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Signed By:
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Kelly Bowers, Ed.D. - Superintendent
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Vote Results:
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| Original Motion | | Member Emily Prusso Moved, Member Kristie Wang seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 132-21/22, Adopting Procedures Evaluating Qualifications and Proposals of Lease-Leaseback Contractors.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Craig Bueno | Yes | | Anne White | Yes | | Emily Prusso | Yes | | Kristie Wang | Yes | | Yanira Guzman | Yes | |
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