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Meeting Date:
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3/19/2024 - 7:00 PM
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Category:
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CONSENT ITEMS - MOTIONS
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Type:
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Action
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Subject:
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11.9 Approval of the Measure J Bond Program Contract Amendment/Change Order Ratification
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Attachment Summary
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File Attachment:
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Quick Summary / Abstract:
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Staff will bring a recommendation forward for our Board of Trustees' approval of Contract/Service Amendments and Contract Change Orders for Measure J Bond Program contracts that have been previously approved.
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Background:
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During the process of completing projects within a large scale Bond Program such as Measure J, the Livermore Valley Joint Unified School District will enter into many contracts, service agreements, and lease agreements. These contracts are required to be, and have been, approved or ratified by our Board of Trustees. As projects progress, contract/service amendments, or change orders, are often required for a variety of reasons, and are routine occurrences. These changes are most often authorized at an administrative level so as not to delay the project, and then periodically brought forth to our Board for ratification. This best management practice helps to keep our Board informed of any changes to the scope and cost beyond or below the original contract. This process also serves to provide transparency in the project documentation. The contract/service amendment and change orders presented are within the project budget and do not require an increase to overall projected costs.
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Status
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On August 8, 2023, our Board of Trustees approved the contract with Harley Ellis Devereaux Design (HED) for architectural services for the Livermore High School Varsity Softball Field Project. Included in this item is a contract/service amendment for that contract. The contract/service amendment cost is included in the project budget.
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Fiscal Impact
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Costs associated with contract/service amendments and change orders are funded by Measure J.
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Superintendent's Recommendation:
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The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendment/Change Order Ratification.
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Approvals:
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Recommended By:
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Signed By:
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Kim McNeely - Bond Program Director
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Signed By:
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Chris Van Schaack - Superintendent
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Vote Results:
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| Original Motion | | Member Steven Drouin Moved, Member Kristie Wang seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendment/Change Order Ratification.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Craig Bueno | Yes | | Emily Prusso | Yes | | Kristie Wang | Yes | | Yanira Guzman | Yes | | Steven Drouin | Yes | |
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